Privacy Policy
This privacy policy relates to your interaction with and usage of this website and apps developed by Starfish Labs Ltd.
Current apps published by Starfish Labs Ltd – Covid-19: Staying Safe, Covid-19: Social Space and Covid-19: Happy&Healthy collect only your email address. The reason for this is to enable us to re-set your password if you forget it, or to enable us to contact you for technical support. Your email address will only be used for these purposes and will be stored in compliance with our general privacy policies as detailed below.
Our VacciNATION web app – www.covidvaccinationinfo.co.uk – collects no data on individual users. Cookies within that web app are solely Google Analytics cookies, as detailed in the Cookies section below, to measure numbers of visitors to each page in order to see how many visitors are accessing particular languages and content so that we can measure the effectiveness of the app and the interest shown and numbers of visitors for each language.
For the purposes of the General Data Protection Regulation (GDPR) compliance, the data controller and data processor is:
Starfish Labs Limited, (We) Aber Innovation Offices, Aberystwyth Innovation and Enterprise Campus, Aberystwyth University, SY23 3EE Wales, UK
This privacy policy, together with our terms of use, sets out what personal data on individuals we may collect through this website, how we collect the data, how we process the data and protect any information that you give to us when you use this website, in accordance with the General Data Protection Regulation.
We are committed to ensuring that your privacy is protected, that your personal information is used for legitimate purposes and is kept secure. Should we ask you to provide certain information by which you can be identified when using this website, you can be assured that it will only be used in accordance with this privacy statement.
We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
This policy is effective from:
1st October 2019.
Information we may collect from you
We may collect the following information via our website:
name and job title
address and postcode
contact information including email address
telephone number
details of your enquiry
demographic information such as your preferences and interests
other information relevant to customer surveys and/or offers
IP addresses
Retention period
We will keep this information during the course of our business relationship, and for a further statutory period of 6 years where this information relates to the financial record keeping of the business as legally required by HMRC.
What we do with the information we gather
We require this information to enable us to communicate with you in response to enquiries, in the normal course of carrying out our business, to send you quotations and invoices, and to understand your needs and provide you with a better service, in particular for the following reasons:
Internal record keeping and legally required business records
We may use the information to improve our products and services
We may periodically send promotional emails about new services or products, special offers or other information which we think may be of interest to you using the email address which you have provided, if you have given us consent, or in the normal course of business to enable us to fulfil our contract with youFrom time to time, we may also use your information to contact you for market research purposes. We may contact you by email, telephone or mail. We may use the information to customise the website according to your interests
We only process your data with your consent or on the basis of legitimate interests to enable us to communicate with you and to fulfil our contracts with you.
Security
We are committed to ensuring that your information is secure. No form of digital communication via the internet can be completely secure. In order to mitigate against unauthorised access or disclosure, we have put in place physical, electronic and managerial procedures to safeguard and secure the information we collect online in accordance with the GDPR. We have procedures and systems in place to protect your data once we have received it.
Cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
How we use cookies
We use traffic log cookies (Such as Google Analytics) to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Cookies used on our websites
We use Google Analytics to monitor traffic levels, search queries and visits to this website. These cookies enable us to determine whether you are a return visitor to the site, and to track the pages that you visit during your session.
_ga
This is a Google Analytics cookie that registers a unique ID that is used to generate statistical data on how you use the website. It is retained for 2 years.
_gat
This is a Google Analytics Session cookie used to throttle request rate which is removed when you quit your browser.
_gid
This is a Google Analytics Session cookie used to generate statistical data on how you use the website which is removed when you quit your browser.
Collect
This is a Google Analytics Session cookie used to send data to Google Analytics about the visitor’s device and behaviour which is removed when you quit your browser.
Links to other websites
Our websites may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over external websites. Therefore, we cannot be held responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
Whenever you are asked to fill in a form on the website, you will have the opportunity to tick or check a box to indicate that you consent to the information you provide being used by us for our own marketing and communication purposes.
If you agree to us using your personal information for direct marketing purposes, you may change your mind at any time and let us know by:
Writing to us at Aber Innovation Offices, Aberystwyth Innovation and Enterprise Campus, Aberystwyth University, SY23 3EE Wales, UK
Emailing us at [email protected]
Clicking ‘unsubscribe’ on any email marketing we may send to you
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
Third Parties
We use third parties to host our website. We may use third parties to send email marketing from whitelisted servers. We satisfy ourselves that these third parties have systems and procedures in place to protect your personal data and are compliant with the requirements of the GDPR or operate under accepted Privacy Shields or European Commission Agreements if they are located outside of the EEA.
Please contact us if you would like details of these third parties.
How to request a copy of the data we store:
You may request details of personal information which we hold about you. If you would like a copy of the information held on you, you can request this by:
Writing to us at Aber Innovation Offices, Aberystwyth Innovation and Enterprise Campus, Aberystwyth University, SY23 3EE Wales, UK
emailing us at [email protected]
If you believe that any information we are holding is incorrect or incomplete, please write to or email us as soon as possible, at the above address.
We will promptly correct any information found to be incorrect. You may also request that we delete all information we hold about you, except for that which we are legally obliged to retain.
A copy of our full GDPR policy is available in request.